Free iOS time study
RAFAI
A clean way to see where work actually goes while the day is still happening.
RAFAI samples your workday with interval prompts, then turns the small answers into a useful map of categories, time costs, and patterns worth changing.
Patterns you can actually act on.
Automation candidateRecurring admin is large enough to inspect.
64Most time tracking fails because it asks you to reconstruct a day you already forgot. RAFAI asks before the memory goes stale.
Why it exists
Your calendar is not the same thing as your day.
Meetings are easy to see. The expensive work is usually smaller: chasing updates, moving data, reformatting reports, answering the same question for the third time.
RAFAI treats the workday like a field study. A few honest samples are often more useful than a perfect timer nobody remembers to start.
Study loop
Set the rules once. Let the week collect itself.
RAFAI is deliberately light. It avoids the theater of productivity software and focuses on the minimum evidence needed to make a better operational decision.
Choose the study window
Pick active days, hours, and prompt frequency from 15 to 120 minutes.
Answer from the notification
Write a quick note or tap a predefined task when RAFAI asks what is happening.
Review the work map
See entries by day, category, and expected versus logged activity.
Use AI only when you choose
Optional categorization runs through the LLM provider you configure yourself.
Inside RAFAI
The interface is built around evidence, not gamification.
The goal is not to make you stare at charts all day. The goal is to make the invisible cost of repeated work concrete enough to do something about it.
Weekly breakdown
Example outputInterval prompts that fit the workday
Choose the hours, days, and cadence that make sense for the study.
Company code and QR invite flow
Bring colleagues into the same study without turning it into surveillance.
CSV import and export
Move raw entries out when you want to analyze them somewhere else.
Bring your own provider
Use ChatGPT, Grok, Gemini, or a custom endpoint when categorization is useful.
Best when the question is expensive
Use RAFAI when a hunch is no longer good enough.
It is especially useful before hiring, delegating, automating, changing a workflow, or asking a team to defend where capacity is going.
What should I stop doing myself?
Separate founder work from administrative drag before the week disappears.
Where is the team losing capacity?
Find the repeated coordination work that never shows up in a status report.
What is billable, really?
Use interval samples to see the gap between client work and support work.
Which process should be fixed first?
Turn scattered complaints into a ranked list of real time costs.
Privacy model
Quiet by architecture.
Your time study should not become someone else's dataset. RAFAI keeps tracked work on the device, separates registration from activity data, and only sends entries to an AI provider when you explicitly enable that feature.
Run a one-week study. Then decide.
Set up RAFAI in minutes and get a clearer picture of where your hours are going.